The Preventive Maintenance (PM) Advisory Committee, who takes direction and reports findings and recommendations to Council, is a standing team with a designated Lead, comprised of Council members or a mix of Council and volunteer resident members who wish to contribute to fulfilling the Mandate of this Advisory Committee. 

As mandated by Council and on behalf of OGT’s Strata Corporation the PM Advisory Committee, is charged with recommending measures that will intentionally and in a timely manner sustain or upgrade the integrity and value of the exterior of OGT buildings and common area assets by: 

• On a quarterly basis inspect the exterior of all OGT buildings and common area property infrastructure for signs of material degradation and/or structural compromise that could if unchecked lead to safety issues and loss of investment value.

• Upon request and with Council approval and Property Management support, the PM Advisory Committee can utilize industry specialists to provide technical guidance when assessing the state of an asset and possible remedy recommendations.

• Capitalizing on the full year of time available, document, plan (via the Maintenance Matrix) and make recommendations necessary to address all cited issues and following a schedule of priority setting and competitive quote assessments (obtained through the Property Manager) prepare annually or as needed a presentation to Council for review and implementation.

• Once the PM budget and work plan is approved and implemented by Council authority and more broadly through the AGM process, inform all OGT homeowners of the work to be done and follow up with a midterm progress update using the OGT Website and Town Hall meetings if warranted.

• Coordinate all PM Committee efforts with the Property Manager who have internal systems/processes that already call on experts for technical guidance (ex. irrigation or window installers/manufacturers) to provide quotes and during the off-season schedule summer work for trades.

• The PM Advisory Committee plays an important role alongside of Council in assessing the effectiveness of this Committee and quality of work contracted out so that the process is continuously improved, and the retained or enhanced value of the OGT assets is deemed to be acceptable to all OGT Homeowners. 

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Our Acid Test:

1. Are we in agreement as a Council of the work we have been asked to do and what success looks like?

2. Do we understand and are we addressing the concerns and expectations of our Homeowners?

3. As council are we operating in accordance with BC Strata guidelines, OGT By-Laws and with full respect for each other’s opinion and the personal time we commit to our neighbourhood

Updated: 29 December 2022

As of: 11 Nov 25

Council Lead: Bob Kehler

Members:

1.   Tom D.

2.

3.

4.

5.

As of: 11 Nov 25

The maintenance committee is continuing to make progress to move OGT from unplanned maintenance to a preventative scheduled maintenance program. The handrail capping and flashing installation is one example of how this type of repair will eliminate the need to sand and stain the handrails on a regular basis therefore reducing operating costs.  Working in unison with the Reserve Fund Committee is allowing the Maintenance Committee the ability to have access to funds with membership approval for maintenance repairs.  Our OGT website Maintenance Matrix provides detailed information of the work that has been completed and also what is scheduled. The Matrix is what guides the Committee to complete required maintenance and to remain on budget.

Council voted to authorize Euro Tech Builders (ET) to be an approved construction contractor for the OGT. ET Builders is owned and operated by Michael Wuthrich who also resides at OGT and is on council. Michael’s knowledge and commitment has proven to be a huge asset to all of us at OGT.

As of: 11 Apr 25

1. “Recurring Maintenance” list identified and acted on.

2. Preventive Maintenance work : cap railings and posts, remove rust on stringer/post supports/paint, support vinyl soffits.

3. Extensive details in the FY24/25 Maintenance Matrix  on our website page.

4. Site walk around in May (date TBA)

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As of: 26 Jan 25

The committee will continue to provide preventative maintenance recommendations to eliminate costly maintenance issues. The goal is to have a majority of the maintenance budget as preventive maintenance. The Recurring Annual Preventative Maintenance budget has surpassed 50% of the maintenance budget this fiscal year. The following are the major maintenance projects for this year:

1. Post caps will be installed on the remaining deck and also stair posts on the townhouses and condos.

2.    Handrail caps (metal) have been installed on the handrails that were beyond repair. Pricing is underway to cap the remaining deck and stair handrails on the townhouses and condos to eliminate sanding and staining of these surfaces.

 3. The deck, stair and landing horizontal surfaces will be inspected this fiscal year to determine the frequency of preventative maintenance.

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As of: 19 Oct 24

1. Complete all PMAC projects identified at September ‘24 AGM in the 24-25 term.

2. Assess emerging common area asset issues not already being worked on.

3. Move PMAC’s focus toward the Reserve Fund for scheduled project funding.

4. Two site walk arounds.

5.   Recruit all stakeholders of OGT as members of the Preventative Maintenance Team.

As of: 17 Dec 23

1. Align 2023/24 documented Maintenance Matrix projects with Property Manager’s Work Order numbering system by 01 Feb 24.

2. Have contractors booked for all matrix projects by 01 Mar 24.

3. Complete all Maintenance Matrix projects by AGM 24.

4. Move to full Preventative Maintenance mode for FY 24/25.